Grant Request Process

Over the years, the Snee-Reinhardt Charitable Foundation Application Process has been and continues to be refined. As a result of updates from time to time, we strongly suggest that you read the entire For Grant Seekers section thoroughly.  We ask that you pay special attention to the new requirements and limitations that have been added and other procedures that have been changed. 

PLEASE NOTE:  A FINAL REPORT detailing the outcome and grant expenditures, including receipts, photographs, and other necessary documentation, must be submitted at the conclusion of the grant.   If your organization has received funding in the past but has not submitted a final report, the current application will not move forward until the previous grant has been closed out.

The Snee-Reinhardt Charitable Foundation Funding Cycles are the:

  • Second Tuesday in May.
  • Second Tuesday in September.  

The deadline for Application Submission:

IF THE 1ST FALLS ON A SATURDAY OR SUNDAY, ALL PROPOSALS MUST BE SUBMITTED BY THE PRECEDING FRIDAY.  If a proposal is not received within the above specified time frame, it will be transferred to the next funding cycle.  No exceptions.

To see the areas that are the Snee-Reinhardt Charitable Foundation's Primary Geographic Focus, please click here.

Please continue onto the Category Definitions to see which Category your organizational needs fall under.

 

SENDING A PROPOSAL VIA REGULAR MAIL:

DO NOT send a proposal with a “Signature Required” for receipt through the US Postal Service, UPS, FedEx or any other courier service.  If no one is available to sign, this will delay receipt of the proposal for up to a week.  In rare instances, proposals have been returned to the sender due to lack of "Signature Required".

We have noticed a lag time in delivery of propsals from the time sent to the time received.  Therefore, we strongly suggest submitting your propsoal at least three weeks prior to the April 1st or August 1st deadline.  This ensures that your proposal is received in our office well before the deadline date.

If you are concerned with sending a proposal via regurlar mail, please see the second option below.

 

SENDING A PROPOSAL VIA EMAIL:

If you are concerned with the office receiving your proposal in a timely manner, please e-mail a copy to our office.  DO NOT send a secondary copy through regular mail as this can lead to confusion.

When sending your proposal via email, please create one document that contains the following in this order:

  1. Proposals are to be submitted on 8.5” x 11” paper and be unbound.
  2. Your cover letter should state the amount requested and a brief overview of the request, not to exceed one (1) page
  3. The Snee-Reinhardt Charitable Foundation Grant Application (minus this page). 
  4. A complete, to-the-point description of the project detailing the purpose and objectives. 
  5. To-the-point procedures for project implementation.
  6. An itemized budget including estimates.
  7. Supportive materials (e.g. brochures) should not exceed more than five (5) pages.
  8. Photographs and/or drawings of the current areas/items being replaced/constructed including items to be purchased (e.g. dishwashers, dryers, computers).
  9. A list of donors being pursued.  If no other donors are being pursued, please note along with a reason for not seeking funds from other sources.
  10. A list of the organization's current Board of Directors.
  11. A list of corporate or foundation donors within the last year.
  12. A copy of the organization's tax-exemption declaration.
  13. A professionally prepared or official financial statement.  In certain instances, a professionally prepared financial statement is not available due to the organization’s association within a community (e.g. fire stations).  If your organization does not have access to professional prepared financial statements, please call the office to obtain what financial documentation is needed.

If you are unable to create one document, we ask that all files be well named.